Optimal Workflow can make work so much easier and efficient, regardless of whether you’re on your own or with a team. However, it’s easier said than done, as work is also a place of chaos and frustration that can easily make managing a team a somewhat complex process. Luckily, a few simple nips are all you need to smoothen the bumps and turn your organization into a well-oiled machine with efficiency at its core.
Projects vs. Processes
Before creating a workflow, it’s essential to first understand the difference between project management and process management, as what works for one may not work for the other. Simply put, project workflows consist of a series of one-off tasks to achieve a goal. On the other hand, a process workflow involves repeatable projects, daily processes, reporting, and other everyday tasks to increase productivity.
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Now, let’s discuss how to create an optimal workflow for your workforce.
Map Out Your Process of Optimal Workflow
Before you begin your procedure and protocols, take some time to map out your business process. Think about every task and examine them both individually and their relation to one another. This way, everyone will have a hard foundation of how the workflow goes before it starts.
Establish a Decision-Making Hierarchy
For every project, establish a hierarchy that will clearly define who’s responsible for a specific piece of the work. For example, when there’s a project, establish who is making the decision, a reviewer, and the contributors. Everyone knows what to expect in this fashion, and the overall process will get done quickly without anyone overstepping boundaries. Additionally, this is also an effective workforce management method that lets you delegate equal tasks to everyone.
Attack Tasks from Difficult to Easiest
Since everyone cannot do every task simultaneously, prioritize putting the difficult ones at the beginning. Doing this gets rid of the harder ones as soon as possible and allows the team to work much easier as the day progresses. Alternatively, the most difficult tasks are usually the urgent ones, so finishing them immediately is a great way to start the day.
Test Your Workflow Before Deploying It
Once you’ve delegated tasks and identified how the whole process would start and end, test it. Testing helps ensure that the method is effective and efficient. Alternatively, it can also inform you of any bumps in the process so you can immediately correct them before deploying the actual workflow.
Use a Workflow Automation Tool
Once you finalize the workflow, it’s time to use workflow automation software to set it up and integrate it into your organization. Workforce management is no easy task, and using a service like Verint to handle this will help you reduce costs, increase productivity, and reduce the chances of encountering hiccups.
Conclusion on Optimal Workflow
There is no single “right” way to go about things when it comes to workflows, and how your workflow turns out will still depend on your team and their strengths as workers. However, by applying the pointers above, you are bound to see an increase in productivity and workplace efficiency.